Senior Executive Secretary Full Time

Job Purpose:

dnata Airport Operations is responsible for providing exceptional ground handling services at Dubai International Airport, which caters to more than 80 million passengers and 140 airlines annually. The Senior Executive Secretary will provide high-level executive support and administrative services to the DSVP (Divisional Senior Vice President) and their team, ensuring efficient operations across various departments.

Key Responsibilities:

• Communication Management:
  Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.

• Secretarial Support:
  Provide comprehensive secretarial support to the executive, including managing administrative paperwork, drafting correspondence, and preparing reports.

• Diary and Logistics Management:
  Oversee the executive’s calendar, appointments, and logistics to ensure smooth operations.

• Financial Administration:
  Manage invoicing, accounting, and budget-related tasks for the department, assisting in the preparation and management of departmental budgets.

• Office Resources:
  Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that all department resources are well-managed.

• Additional Administrative Tasks:
  Handle ad hoc administrative tasks as requested by the executive, ensuring all tasks are completed in a timely manner.

Qualifications & Experience:

• Education:
  A degree or Honours (12+3 or equivalent).

• Experience:
  Minimum 5+ years’ experience in an administrative role supporting a Senior Manager in a medium or large company. Strong administrative skills are essential.

• Secretarial Qualification:
  A secretarial qualification or diploma is preferred.

• Skills:
  Proficiency in MS Office applications is required. Shorthand and/or speedwriting skills would be advantageous.

• Language:
  Fluency in spoken and written English is essential. A pleasant telephone manner and the ability to prioritize work effectively are required.

Preferred Qualifications:

• Experience:
  Experience in events management and supporting C-suite executives will be a plus.

Salary & Benefits:

• Attractive tax-free salary.

• Exclusive industry-related travel benefits, including discounts on flights and hotel stays globally.

• Additional employee benefits can be found in the “Working Here” section of the Emirates Careers website.

• Information on the lifestyle and working in Dubai is available in the “Dubai Lifestyle” section of the Emirates Careers website.

This is an exciting opportunity to join a dynamic team at dnata, where you’ll be able to contribute to a world-class operation while benefiting from growth and development opportunities within the Emirates Group. Apply today and become part of our success story!