Legal Assistant Full Time

Company Overview:

Marriott International, Inc. is the world’s largest hotel company with more than 9,000 properties and 30 brands across 142 countries. Marriott operates and franchises hotels and licenses branded residential properties. The Law Department at Marriott provides legal counsel and support to the company’s lodging and hospitality businesses, offering services across various areas such as development, franchise, operations, and asset management.

Position Summary:

The Legal Assistant will provide essential administrative support to attorneys within Marriott’s Europe, Middle East, and Africa (EMEA) team. The role is crucial in assisting with the preparation and management of legal documents, handling confidential materials, and ensuring tasks are completed accurately and efficiently. The position is based in Dubai and reports directly to the VP & Senior Counsel.

Key Responsibilities:

• Administrative Support: Provide direct support to up to 5 attorneys, assisting with administrative tasks including composing, formatting, proofreading, and transmitting legal documents and correspondence.

• Document Preparation: Prepare, revise, and edit legal documents, presentations, agendas, memos, letters, and spreadsheets.

• Transaction Closings: Assist in preparing for transaction closings, including execution documents and powers of attorney.

• Document Management: Maintain accurate filing systems, both digital and physical, for legal documents, ensuring confidentiality and security.

• Coordination: Track project status, handle execution of legal documents, and coordinate with signatories and outside counsel as needed.

• Database Management: Update and maintain information in databases such as iManage, ensuring accurate record-keeping.

• Meeting & Travel Coordination: Organize meetings, schedule conference calls, and handle travel arrangements for the legal team. Ensure logistics, accommodations, and expense reports are managed efficiently.

• Communication: Act as liaison between the legal team, other Marriott employees, and outside counsel, ensuring smooth communication and effective workflow.

• General Assistance: Assist with overflow work from the Executive Assistant/team leader and provide cover for colleagues during vacations or sickness.

Requirements:

• Experience: A minimum of three years of secretarial experience in a law firm or corporate department is preferred but not essential.

• Skills:

  • Proficiency in MS Office (Word, Outlook, PowerPoint), with the ability to learn and utilize tools like Teams, SharePoint, and iManage.

  • Strong attention to detail, with excellent proofreading, typing, and grammar skills.

  • Strong organizational skills with the ability to prioritize tasks effectively and manage a high volume of work.

  • Ability to work well under pressure and meet deadlines in a fast-paced environment.

  • Impeccable integrity, especially in handling confidential matters.

• Personal Traits:

  • Professionalism, diplomacy, and tact in all dealings.

  • Good judgment, a high work ethic, and the ability to work both independently and as part of a team.

  • Eagerness to help others and collaborate with a diverse team.

  • Excellent communication skills in both written and verbal English.

• Education: High School diploma or equivalent secondary education required.

Why Marriott?

• Diversity and Inclusion: Marriott values a diverse workforce and is committed to creating an inclusive, people-first culture.

• Career Development: Marriott offers opportunities for associates to grow and succeed, with a focus on professional development and internal promotion.

• Global Reach: As the world’s largest hotel company, Marriott provides associates with the chance to contribute to and thrive in an international organization.

To Apply:

Marriott International is an equal-opportunity employer and encourages applicants from diverse backgrounds. Interested candidates are encouraged to apply through Marriott’s official careers page.

About Marriott International:

Marriott is dedicated to offering unmatched hospitality across its global portfolio, allowing associates to reach their full potential. With a culture of inclusivity and innovation, Marriott strives to provide exceptional experiences for both guests and associates.