Exec Admin Pro Full Time NEW

Position Summary

The Executive Assistant will provide high-level administrative support to a senior executive. This role includes managing calendars, coordinating travel and logistics, preparing documentation, maintaining filing systems, and processing expenses. The successful candidate will demonstrate discretion, professionalism, and the ability to work effectively in a fast-paced, team-oriented environment.

Key Responsibilities

Administrative Support

• Manage complex calendars and schedule meetings
• Coordinate domestic and international travel arrangements
• Prepare reports, presentations, and meeting agendas/minutes
• Maintain organized digital and paper filing systems
• Track attendance and update TEAMS site

Expense & Invoice Management

• Process invoices and payments using Oracle AP
• Handle expense reports through Concur
• Ensure accurate and timely recordkeeping of financial data

Communication

• Draft, proofread, and edit professional documents
• Respond to internal and external inquiries with professionalism
• Liaise with departments to ensure effective workflow

Guest Services & Team Collaboration

• Welcome and assist visitors with a professional and service-oriented attitude
• Promote a collaborative and respectful team culture
• Handle sensitive information with confidentiality and discretion

Policy Compliance

• Follow company policies and administrative protocols
• Maintain confidentiality of executive and company information
• Perform additional duties as assigned

Candidate Profile

• 3–5 years of experience in an executive or senior administrative support role
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with Oracle AP and Concur is preferred
• Strong written and verbal communication skills in English
• Highly organized, detail-oriented, and tech-savvy
• Proactive problem-solver with excellent time management skills
• Ability to work independently while contributing to a team

Why Join Marriott International?

Marriott International values inclusion, teamwork, and career growth. As part of our global community, you’ll benefit from a supportive environment where your contributions are recognized and encouraged. We are committed to fostering a workplace where all associates thrive, belong, and become their best selves.

Equal Opportunity Employer

Marriott International is committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, gender, disability, veteran status, or any other protected status under applicable laws.