Company Description:
At AECOM, we’re delivering a better world. We help improve commutes, provide access to clean water, transform skylines, and create sustainable communities globally. As the world’s trusted infrastructure consulting firm, we partner with clients to solve complex challenges and build legacies for future generations. We are a global team of over 50,000 professionals working towards a common goal of delivering a better world.
With infrastructure investment accelerating worldwide, our services are in great demand. Join us and be part of a team that creates a positive and tangible impact around the world.
Job Overview:
AECOM is seeking a highly organized and efficient Administrator to join our dynamic team in Dubai, UAE. As an integral part of our team, you will play a crucial role in ensuring smooth office operations and providing essential support to executives and staff. You will be responsible for managing various administrative tasks and contributing to the efficient functioning of our office.
Key Responsibilities:
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Daily Office Operations: Manage and coordinate office operations to ensure smooth functioning.
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Executive Support: Provide administrative support to executives, including calendar management and travel arrangements.
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Communication Management: Handle incoming communications, including phone calls, emails, and correspondence.
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Documentation: Prepare and edit documents, reports, and presentations.
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Filing Systems: Organize and maintain both digital and physical filing systems.
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Meeting Coordination: Coordinate meetings, conferences, and events, including logistics and catering.
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Onboarding: Assist in the onboarding process for new employees.
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Office Supplies: Manage office supplies inventory and place orders as needed.
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Vendor Liaison: Liaise with vendors, service providers, and external partners.
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Departmental Support: Assist various departments with administrative tasks.
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Policy Improvement: Contribute to the improvement of office policies and procedures.
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Special Projects: Assist in special projects and initiatives as assigned.
Qualifications:
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Education: Bachelor’s degree in Business Administration or Diploma in a related field.
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Experience: Minimum of 1-2 years of experience in an administrative role.
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Skills:
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Exceptional organizational and time management skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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Strong written and verbal communication skills in English.
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Ability to work independently and exercise sound judgment.
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High attention to detail and accuracy.
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Proven ability to multitask and prioritize effectively in a fast-paced environment.
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Strong problem-solving skills and proactive approach.
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Professional and courteous customer service orientation.
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Ability to maintain confidentiality and handle sensitive information with discretion.
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Additional Information:
Benefits at AECOM:
AECOM offers comprehensive benefits that cater to the diverse needs of our employees. Benefits may include medical, dental, vision, life, and disability insurance, paid time off, retirement savings plans, and much more depending on employment status.
Why AECOM?
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Career Growth: Be part of a global team that supports your career ambitions and provides groundbreaking projects.
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Training & Development: AECOM offers award-winning training programs to expand your technical and leadership skills.
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Inclusive Culture: A welcoming workplace built on respect, collaboration, and community.
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Impactful Work: Work on innovative projects that shape the future of the industry and transform the world.
AECOM is a Fortune 500 firm with $16.1 billion in revenue for fiscal year 2024. We solve our clients’ complex challenges in sectors such as water, environment, energy, transportation, and buildings.
How to Apply:
If you are passionate about contributing to AECOM’s mission and possess the required qualifications, we encourage you to apply to join our team and help deliver a better world.
AECOM is an Equal Opportunity Employer and is committed to fostering an inclusive and diverse work environment.
