Admin Control Officer Full Time NEW

About Medtronic

Medtronic is a global healthcare technology leader dedicated to alleviating pain, restoring health, and extending life. With over 95,000 employees worldwide, the company supports innovation, access, and equity in healthcare.

Role Overview

This role supports the Senior Executive Assistant to the SVP of EurAsia and involves a wide range of administrative, coordination, and communication responsibilities within a fast-paced, international healthcare setting.

Key Responsibilities

General Administrative Support:

• Format, file, and manage documents
• Assist with expense reports
• Coordinate with vendors and internal teams
• Welcome and assist visitors

Communication Management:

• Act as a liaison between customers and internal teams
• Support internal communication within the leadership team

Meetings & Reporting:

• Prepare presentations and meeting materials
• Manage meeting logistics and follow-ups
• Handle reporting for internal and external stakeholders

Collaboration & Coordination:

• Work with Business Support Coordinators to streamline processes
• Track approvals across internal systems (e.g., Ariba, eCATS)
• Manage legal document workflows (e-signature/wet signature)

Travel Support:

• Coordinate travel arrangements including visas and flights
• Liaise with Dnata for bookings
• Prepare travel itineraries and confirmations

Requirements

• Bachelor’s degree (minimum)
• At least 3 years of administrative experience in a dynamic work setting
• Fluent in English with excellent communication skills
• Highly organized with strong attention to detail
• Energetic, adaptable, and proactive attitude
• Comfortable handling multiple tasks and flexible working hours

Compensation & Benefits

• Competitive salary package
• Short-Term Incentive Plan (Medtronic Incentive Plan – MIP)
• Flexible benefits
• Career growth and professional development
• Inclusive and collaborative work environment