Admin Assistant – Dubai Gem School Full Time

About the School:

Dubai Gem Private School is a vibrant international learning community committed to cultivating academic excellence, personal growth and global citizenship. The school prides itself on fostering a nurturing environment where students are empowered to thrive both as learners and leaders, and where staff are valued as key contributors to its dynamic ethos.

Role Overview:

We are seeking an organized, proactive and detail-oriented Administrative Support Coordinator to join our team. Reporting to the Operations Manager, you will provide vital support across administrative and operational functions to ensure smooth day-to-day running of the school office. This role is ideal for someone who thrives in a fast-paced educational environment, enjoys working with diverse stakeholders and is keen to contribute toward a high-performing team.

Key Responsibilities:

• Act as a first point of contact for internal and external stakeholders (parents, staff, visitors), handling enquiries promptly and professionally.
• Maintain and update electronic and paper-based records; ensure accuracy, confidentiality and compliance with school policies.
• Support the scheduling of meetings, events, and activities (both internal and external) including venue booking, participant coordination and preparation of materials.
• Manage correspondence (email, phone, mail) and assist with drafting routine communications.
• Assist in procurement processes: help track inventory, submit purchase requests, monitor delivery and liaise with vendors.
• Provide administrative support to staff, including preparation of reports, spreadsheets, presentations and minute-taking.
• Contribute to process improvements within the admin function: identify inefficiencies and propose solutions or workflow enhancements.
• Support compliance and data protection initiatives within the school’s operational framework.

Requirements:

• Bachelor’s degree or equivalent relevant qualification preferred; administrative or business-studies background a plus.
• Minimum 2 years’ experience in an administrative or operations role; experience within an educational setting desirable.
• Excellent communication skills in English (both written and spoken); knowledge of Arabic is an advantage.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and comfortable working with databases.
• High attention to detail, strong organisational skills and the ability to prioritise tasks and meet deadlines.
• Professional demeanour with a friendly, service-oriented attitude and capability to collaborate with a multicultural team.
• Commitment to confidentiality, discretion and maintaining high standards of work.

Benefits & Opportunity:

• Join a respected, international educational institution with a vibrant community and strong values.
• Opportunity to develop your skills and grow professionally in a supportive and inclusive team.
• Competitive salary and benefits package (to be discussed at interview).
• A dynamic working environment in Dubai, offering daily variety and challenge.

How to Apply:

Please prepare a concise CV and a brief cover letter outlining your suitability for the role and your availability. We look forward to welcoming someone who is ready to contribute positively to our school’s success.